1. Introduction

Dominic McKenzie Architects (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our architectural services.

This policy applies to information we collect:

• On our website
• In email, text, and other electronic communications
• When you engage our architectural services

Please read this policy carefully to understand our practices regarding your information and how we will treat it. By accessing or using our website, you agree to this Privacy Policy.

2. Information We Collect

2.1 Information You Provide to Us

We may collect information that you provide directly to us, including:

• Personal details (name, email address, phone number, postal address)
• Professional information (company name, job title)
• Project requirements and specifications
• Messages when you contact us via our contact form
• Any other information you choose to provide

2.2 Information We Collect Automatically

When you visit our website, we may automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Time zone setting
• Pages you visit
• Time spent on those pages
• Referring website addresses
• Other usage statistics

2.3 Cookies and Similar Technologies

Our website uses cookies and similar tracking technologies to collect information about your browsing activities. These technologies help us:

• Remember your preferences
• Understand how you use our website
• Improve your user experience

You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of the website may become inaccessible or not function properly.

3. How We Use Your Information

We use the information we collect for various purposes, including to:

• Provide and maintain our services
• Respond to your inquiries and fulfil your requests
• Send you administrative information, such as updates to our terms and policies
• Provide you with information about our architectural services
• Personalise your experience on our website
• Improve our website and services
• Protect against fraudulent or illegal activity
• Comply with legal obligations

4. Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), we process your personal data on the following legal bases:

• With your consent
• To perform a contract with you or take steps at your request before entering into a contract
• To comply with our legal obligations
• For our legitimate interests, such as operating and improving our website and services

5. Data Sharing and Disclosure

We may share your information with:

5.1 Service Providers

Third-party vendors who provide services on our behalf, such as hosting, email communication, and analytics. These providers have access to your information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

5.2 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5.3 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.

6. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

7. Data Security

We have implemented appropriate technical and organisational measures to protect the security of your personal information. However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure.

8. Your Data Protection Rights

Under UK data protection laws, you have rights regarding your personal data, including:

• Right to access: You have the right to request copies of your personal data.
• Right to rectification: You have the right to request that we correct inaccurate information.
• Right to erasure: You have the right to request that we delete your personal data in certain circumstances.
• Right to restrict processing: You have the right to request that we restrict the processing of your personal data in certain circumstances.
• Right to data portability: You have the right to request that we transfer data you have provided to another organisation or directly to you.
• Right to object: You have the right to object to our processing of your personal data in certain circumstances.

To exercise any of these rights, please contact us using the details provided below.

9. International Data Transfers

If we transfer your personal data outside of the UK, we will ensure appropriate safeguards are in place to protect your information and to ensure that your data protection rights remain enforceable.

10. Children’s Privacy

Our website is not intended for children under 16 years of age, and we do not knowingly collect personal information from children under 16.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Last Updated” date, and the updated version will be effective as soon as it is accessible. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

12. Contact Us

If you have questions about this Privacy Policy or our handling of your personal information, please contact us at:

Dominic McKenzie Architects

79 Essex Road, London N1 2SF

0203 327 4780

13. Supervisory Authority

If you are located in the UK and believe we are unlawfully processing your personal data, you have the right to make a complaint to the Information Commissioner’s Office (ICO). You can find their contact details at https://ico.org.uk.